Letters you can send. Free.

Washington

40 letters from The Washington HOA & Condo Handbook, ready to copy, fill in and send.

• The 2028 Deadline.
  Which chapter governs us?; Please update renumbered citations; The board's 2028 plan; Which reach-back sections are in place?; Owners' request for an opt-in vote; Request for governing documents and records; Reserve study status; Written inquiry under RCW 64.90.715.
• You Can’t Waive It.
  The 20% demand for a reserve study; Request for the reserve study and updates; On what authority is the waiver vote held?; Reserve account statements; Borrowing from reserves; The audit, or the waiver resolution; A board member proposes budgeting the study; The full component list.
• Silence Means Yes.
  Records request; Certified-mail inquiry; Special meeting demand; Board meetings and the owner comment period; Objection to a proposed budget; Basis of an emergency special assessment; Secret ballot and independent counting; Request for minutes.
• Before They Foreclose.
  Dispute of the balance, and request for a full ledger; How was each payment applied?; Request for the fine schedule and proof it was furnished; Request for a hearing on a fine; Has the threshold been met, excluding fines and fees?; Request relating to mediation; Objection to fees charged during the 15-day freeze; Request for a payment arrangement.
• The $275 Certificate.
  Seller's request for the resale certificate; Buyer's notice of cancellation; Objection to a resale fee above the cap; Request for the leasing rules and what they rely on; EV charging station application; Heat pump installation notice; Request to remove an unlawful discriminatory restriction; Objection to an unrelated-occupant limit.

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New Jersey

40 letters from The New Jersey HOA & Condo Handbook, ready to copy, fill in and send.

• Fund It.
  The current reserve study and its date; When the association was formed, and its funding route; The 85% notice; Who prepared and who reviewed the study; Does the budget fund the study's plan?; Any planned special assessment or loan; A board member's proposal to commission a study; Request for dispute resolution over reserve funding.
• Fifteen Years.
  Request for the structural inspection report; Is our building a covered building?; When was the first inspection, and when is the next?; The engineer's recommended repair timeframe; How will the corrective maintenance be funded?; Request for the preventative maintenance document; Request for the repair plans filed with the municipality; Request for dispute resolution.
• Read the Notice.
  Buyer to seller: the 20-point notice; Certificate of unpaid assessments (condominiums); Resident's request for the structural report; Reserve study and funding route; The capital contribution and other sale fees; Minutes and pending litigation; Seller to association: the documents a buyer will want; Is any special assessment or loan planned?.
• Six Months First.
  Dispute of an account balance, with a request for a full ledger; How was each payment applied?; Request for dispute resolution under N.J.S.A. 45:22A-44(c); Objection to a condominium fine above the statutory cap; Request for the written basis of a fine under N.J.S.A. 46:8B-15(f); Has a lien been recorded, and for what amount?; Request for a payment arrangement; Confirming good standing while a dispute is pending under N.J.S.A. 45:22A-43.
• Your Vote, Your Records.
  Condo financial records request; HOA member records demand; Nominating yourself for the board; Petition for an overdue election; Request for minutes; Objection to a closed session; Request for dispute resolution; Cover letter for a DCA complaint.

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Texas

32 letters from The Texas HOA & Condo Handbook, ready to copy, fill in and send.

• The Thirtieth Day.
  Request for a hearing (HOA); Evidence packet not received in time; Violation cured before the cure date; Enforcement policy, fine schedule and minutes; Attorney's fee invoices and payment application; Records request (send by certified mail); Architectural denial appeal (HOA over 40 lots); Request for a hearing (condo).
• The $375 Cap.
  Request for an HOA resale certificate; Request for an update; Second request after a missed deadline; Refund of the fee for a late certificate; Request for a condo resale certificate; Buyer's termination: no HOA notice; Condo buyer's cancellation; A fee or item not on the certificate.
• File the Certificate.
  Request for association records; Is the management certificate recorded and filed?; A decision taken without an open meeting; A ballot for an owner who is behind on dues; Demand for an annual meeting; Demand for a recount; A director's motion to bring the certificate up to date; A director's disclosure of interest in a contract.
• 180 Days Back.
  Request for the ledger and how each payment was applied; Request for a payment plan; Collection agent fees charged without the 45-day letter; Dispute of an amount before credit reporting; Fees and interest while the management certificate was missing; Has a lien been filed, and on what notices?; Written redemption request after an HOA foreclosure sale; Condo: request for the payoff figure.

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Illinois

32 letters from The Illinois Condo & HOA Handbook, ready to copy, fill in and send.

• Thirty Days.
  Statement of account and full ledger; Disputing the amount in a 30-day demand; Asking for the written collection policy; Asking the board to accept a partial payment; Proposing a payment plan; Asking for a hearing before a fine; Questioning collection fees added to the account; HOA owners: has the association adopted the Eviction Article?.
• Ten Business Days.
  Buyer to seller: the 22.1 information; Seller to board: request for the 22.1 information; Statement of account; Owner's records request; Special assessments and capital plans; Leasing; HOA seller to board: CICAA resale information; Buyer of a foreclosed unit: the six-month amount.
• Write the Policy.
  Board to owners: meeting to discuss the collection policy; Board to owners: the adopted collection policy; Owner to board: request for the collection policy and account statement; Owner to board: records request; Owners' petition on a budget above 115%; Owner to board: votes on closed-session matters; Board to owners: electronic delivery and the association website; Board to manager: license, insurance and accounts.
• Seventy-Five Percent.
  Request for documents about a proposed sale; How will the vote be counted?; Written objection to the sale; Naming my expert for a disputed value; How will my relocation costs be calculated?; What will my unit receive?; Personal interests in the sale; Complaint under the association's complaint policy.

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North Carolina

32 letters from The North Carolina HOA & Condo Handbook, ready to copy, fill in and send.

• Ninety Days Unpaid.
  Request for the ledger and how each payment was applied; Request for a statement of unpaid assessments; Request for a payment schedule; Attorney's fees charged before the 15 days ran; Fees not expressly allowed, or above a cap; Has the board voted to foreclose on my lot?; Request for a hearing, or appeal of a fine decision; Payoff request before the upset bid period ends.
• The $200 Statement.
  Request for a statement of unpaid assessments; Owner's authority for an agent; Follow-up after 10 business days; Question about a fee over the cap; Owner's request for records; Buyer's request to the seller; Buyer's cancellation for a late disclosure; New condo buyer's cancellation.
• The Fifteenth of November.
  Request to examine association records; The annual financial statement; The owners' forum; Owners' request for a special meeting; Is the association's annual report filed?; Request for a hearing on a fine; Director to board: the annual report; Director's disclosure of an interest.
• Majority of All.
  The full proposed budget; How votes will be counted; Authority for a special assessment; The free annual financial statement; Inspection of records; Owners' request to call a special meeting; When the budget will be adopted; Which law governs our budget.

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Colorado

32 letters from The Colorado HOA & Condo Handbook, ready to copy, fill in and send.

• No Daily Fines.
  Notice of cure, with photos; Request for a hearing; Daily fines, or fines over $500; Notice that did not follow the steps; Found not responsible: remove the costs; Records request (send by certified mail); The item is protected; Architectural denial: reasons and a second look.
• The Status Letter.
  Request for a status letter; Owner's request for a statement of the balance; Seller's authorization; Status letter not received; Buyer's request for documents; Owner's request for the yearly disclosure package; Question about a closing charge; Owner's request to inspect records.
• Strictly Comply.
  Board to owner: notice of delinquency; Board to owner: payment plan offer; Board to owners: contact details and language; Board to former manager: handover of records and property; Owner to board: records request; Owner to board: ledger request; Owners to board: request for an audit or review; Owner to board: meeting notice and the right to speak.
• Nine Months.
  Request for the ledger and an itemized statement; Naming a designated contact and a preferred language; Accepting the 18-month payment plan; The referral vote and the required contacts; Question about attorney fees; Response to the mediation notice; Before foreclosure: the vote on my unit and the other gates; Status letter request for a sale.

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Arizona

32 letters from The Arizona HOA & Condo Handbook, ready to copy, fill in and send.

• Twenty-One Days.
  Reply to a violation notice (HOA); Reply to a violation notice (condo); The association's answer is late or incomplete; Request for a hearing before any fine; Records request; Architectural decision: request to reconsider (HOA); Notice about a protected item (HOA); Statement of account and payment application.
• The $400 Packet.
  Seller's notice of an accepted offer; Request for rush service; Request for an update; Request to see a full report; Lien statement request; Fees over the statutory limits; Buyer's request to a seller in a small community; Questions about a transfer fee.
• Vote in the Open.
  Request to examine and copy records; A decision taken in closed session; Request for the board's recording; Members' call for a special meeting; Petition to remove a director; Request to see ballots and sign-in sheets; Uneven treatment and the duty to act reasonably; A director's declaration of a conflict.
• Eighteen Months.
  Request for the ledger and how each payment was applied; Request for a payment plan; Collection fees charged before the 30-day letter; HOA late charges above the statutory cap; Fines included in a lien amount; Who owns and controls my account?; Which foreclosure test does the association say is met?; Request for a lien statement for a sale or refinance.

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Virginia

32 letters from The Virginia HOA & Condo Handbook, ready to copy, fill in and send.

• Ten Dollars a Day.
  Notice that the violation is corrected; Please show the rule and the authority to charge; Preparing for the hearing; The hearing notice did not follow the Code; Charges over the caps; Please send the hearing decision; Records request; A written complaint under the association's procedure.
• Three Days.
  Seller's request for a resale certificate; Request for an updated certificate; Follow-up after 14 days; Question about a resale fee; Question about registration and fees; Buyer's notice of cancellation; Buyer's request to correct the certificate; New owner's reply about an old balance or violation.
• The Five-Year Study.
  Owner to board: request for the reserve study and review; Owner to board: notice of intent to record a meeting; Owner to board: request for notice of board meetings; Owner to secretary: request for financial statements; Board to owners: notice of a condo special assessment; Board to manager: ending the management contract; Board to owner: notice of hearing; Board to owner: final decision on a complaint.
• The $25 Notice.
  Request for the complaint procedure; Written complaint to the association; No acknowledgment after 14 days; Internal appeal, or confirmation the decision is final; Records request; Cover letter to the Ombudsman; Request to waive the filing fee; For boards: acknowledging a complaint.

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Massachusetts

32 letters from The Massachusetts Condo & HOA Handbook, ready to copy, fill in and send.

• Ahead of the Mortgage.
  Request for the ledger and how payments were applied; Request for a 6(d) statement; Request for a payment plan; Which amount is claimed as priority?; Request for copies of the notices; Sworn response to a notice of intent to collect rent; Which provision allows this charge?; Request for a payoff figure.
• The 6(d) Certificate.
  Request for a 6(d) statement; 6(d) statement not received; Question about a 6(d) statement; Owner's request to inspect and copy records; Seller's request about special assessments and planned work; Buyer's request to the seller for documents; Question about a closing charge; New owner's introduction and requests.
• Seven Years.
  Request to inspect and copy records; Minutes by email; The annual financial report; Request for a vote on a CPA review; Notice of an owner's own review or audit; Who oversees common-area maintenance; Trustees to manager: notice for cause; Trustees to manager: handover of records and funds.
• Deemed Approved.
  EV charger application (cover letter); Asking for the date of receipt; Reply to a request for more information; Application deemed approved; After a denial: reasons and reconsideration; Question about an application fee; Solar request to an HOA; Condo minutes and records.

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New York

22 letters and enquiries from The New York Co-op & Condo Handbook, ready to copy, fill in and send.

• Shares, Not Bricks.
  Requesting the financials; Asking about the underlying mortgage; Asking about Local Law 97; Asking about a land lease; Raising your loss assessment coverage; Reporting a leak.
• The Cap.
  Owner to managing agent: the basic position; Owner to board: the 2030 question; Board to engineer: scoping the modelling; Board to owners: before the assessment; Buyer's enquiry, for your attorney to send.
• The Board Package.
  The building enquiry; The co-op finance enquiry; The compliance enquiry; The apartment enquiry; Raising your loss assessment coverage.
• The Business Judgment Rule.
  A spending resolution that earns the protection; A conflict declaration; The agent transparency letter; Engaging an engineer for the 2030 modelling; Telling owners before an assessment; A house rules letter, step one.

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Ontario, Canada

8 letters for Ontario condo owners, ready to copy, fill in and send.

• Records and documents
  Cover note for a request for records; Request for a status certificate.
• Money
  Request for the reserve fund study and funding plan; Questions about a special assessment; Reply to a Notice of Lien: request for a breakdown.
• Meetings
  Requisition for an owners' meeting.
• Disputes
  Questioning a chargeback; Noise or nuisance complaint to the board.

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